Osseo-Maple Grove Athletic Association

For the refund to be processed it must first have the approval of the league director.  You can e-mail the request to one of the following:

1. For Junior House Baseball: thomas@omgaa.org
      9yr old league & 10/11 year old leagues
2. For Senior House Baseball: sperl@omgaa.org
      12/13 year old leagues & 14/15  year old leagues
3. For House Fastpitch: barker@omgaa.org
4. For Junior Traveling Baseball: ditty@omgaa.org
      10-15 year old traveling leagues
5. For Senior Traveling Baseball: sullivan@omgaa.org
      16-19 year old traveling leagues
6. For Traveling Fastpitch: meyer@omgaa.org
7. For registration problems: info@omgaa.org

Please be sure to include any that pertain:

1. Copy of registration form or a copy of the Osseo-Maple Grove Athletic Association Online Registration Receipt.
2. A reason why you are requesting a refund.
3. Copy of cancelled check (if not done on-line).

Osseo-Maple Grove Athletic Association

REFUND POLICY

(OMGAA Policy 2002.01)

Section 1 - Purpose:

The purpose of this policy is to establish rules and set procedures for the OMGAA Board of directors to grant refunds of collected OMGAA fees for registration, tryout evaluations, and traveling team participation.

Section 2 - Authority:

The authority to establish this policy is provided by Section 10 - General Duties and Responsibilities of the Board of Directors Item 5 of the Osseo-Maple Grove Athletic Association - By Laws.

Section 3 - Policy:

Item 1: General

Any OMGAA member, who has paid registration, and/or traveling team participation fees, may request a refund of those fees upon withdrawal from the OMGAA program for which they have registered.  All refund requests must be submitted to the OMGAA Treasurer in writing, along with proof of registration for the current playing season.  Refunds due to OMGAA errors shall be in the full amount when all OMGAA provided uniforms and equipment have been returned and when such errors are not the result of OMGAA Age of Play Policy violations.  Refunds due to OMGAA Age of Play Policy violations will be determined on an individual case basis by the OMGAA Board of Directors.

Item 2: Refund of registration fees

Refunds of registration fees will be subject to an administrative fee, established annually by the Board of Directors.  Registration fees shall be refunded only when such requests are made prior to the start of the season as determined by the first day of play for the league in which the player is registered.  Refunds shall be for the full amount minus the administrative fee.

Exceptions:

•1)                  Refunds due to injury prior to the start of the season shall be for the full amount when all OMGAA provided uniforms and equipment have been returned to OMGAA.

•2)                  Refunds due to injury after the start of the season shall be determined on an individual case basis by the OMGAA Board of Directors.

Item 3: Tryout fees not refunded

Where as tryout evaluations for OMGAA teams are conducted at privately owned facilities for which OMGAA pays rental fees, and where as such fees are based on the number of players who sign up for tryout evaluations; OMGAA will not refund tryout fees.

Item 4: Traveling team participation fees

OMGAA traveling team participation fees are based on additional costs associated with playing in traveling tournaments, affiliated league fees (including required insurance and national association memberships) and additional uniform and equipment costs.  OMGAA traveling team participation fees are collected when players have committed to playing for an OMGAA traveling team.  Requests for refund of traveling team participation fees must be made in writing prior to the start of the season as determined by the first day of play for the league in which the player is registered.  Refunds of traveling team participation fees shall be subject to an administration fee and shall be determined as follows:

• 1) Refunds for arbitrary withdrawal shall be for the registration amount minus the administrative fee and the per player share of tournament and affiliated league registration fees provided uniforms and equipment have been returned to OMGAA. When OMGAA is able to replace the withdrawing member, the per player share of tournament and affiliated league registration fees shall also be refunded.
• 2) Refunds due to injury prior to the start of the season shall be for the full amount, including tournament and affiliated league registration fees when all OMGAA provided uniforms and equipment have been returned and proof of the player's inability to compete has been shown. Where proof of the player's inability to compete is not shown, refunds shall be determined by the Board of Directors.
• 3) Refunds due to injury after the start of the season shall be determined on an individual case basis by the OMGAA Board of Directors.

Item 5:  Appeal of refund amount

OMGAA members may, by means of appeal to the Board of Directors, request review and revision of refund amounts.  Appeals must be presented in person, or by advocacy from an OMGAA Board Director at any regularly scheduled Board of Directors meeting prior to or during the season of play for which the refund is being considered.  Upon consideration of such appeal, refund amounts shall be final. 

Section 4 - Acceptance of Refund:

Where initial refund checks have been endorsed and deposited by the member and payment has been recorded to the appropriate OMGAA checking account; such refunds are considered accepted and final, and may not be appealed.  Where initial refund checks have been held by the member for more than 60 days past their date of issue, such refunds are considered accepted and final, and may not be appealed.

Adopted by the OMGAA Board of Directors

April 16, 2001

END OF DOCUMENT

Revised March 20, 2007